3 tips to save money on the food bill at your next event

Kim Hesse sm

Kim Hesse

In today’s episode of Event Ninja News, I share with you three tips for how to save money on the food bill at your next event.

Watch this week’s episode for my full description or keep reading for a quick overview.

How would you like to save some money on one of the most expensive components of your event budget?

Of course you would! Well, here goes…


From the very start… be open and honest and let your venue know what the catering budget is for your event. While this may seem a little risky, it has worked in my favour on so many occasions.

If you’re honest with the venue, then they may be able to tailor a package specific to your budget requirements. If they want to win your business then they will find a way to make it work.


Ask for “Chef’s selection” canapes or main meals. If you are flexible with your menu choice, then this is a great way to keep costs down. Chef can then work out the most cost-effective way to feed your guests… perhaps by making your menu similar to another event happening somewhere else in the venue and not having to order in and making lots of different types of food for each function.


Ask the venue if there are any items on the menu that are cheaper to produce. There are often two or three items on a menu that are cheaper to buy in and take less time to produce… the venue may be able to offer these to you at a lower cost.

So, there you have it… three simple tips which may help to lower the amount of money you need to spend on catering.

Do you have any tips for saving money when it comes to catering? I’d love to hear your ideas. Leave me a comment below and I’ll be sure to reply.

Keep running events, connecting people and changing lives.

x Kim

Subscribe to our weekly Event Ninja News here
Each week we will send you a short video with a quick tip to help you become an Event Ninja!

Below are some previous episodes you may like to check out:

Should I price my event tickets to cover the cost of putting on my event?

How do you tap into a wider market to promote your event?

Save thousands with this one idea when booking group accommodation

Are you looking for a venue for your next event?
Come on over and visit us at to find the perfect venue for your next event.